Your team's time, HR and billing. One window.
Timesheets, leave, staff records, salary slips and client invoices, all built from the same approved hours. CrewClock replaces the spreadsheets, the chat reminders and the month-end chase for software houses, agencies and consultancies.
- No card needed
- 14 days, every feature
- Your data stays yours
- Email support
Who it's for
Teams that bill by the hour and pay by the month.
If your people work for clients and you still run payroll and invoices from spreadsheets, CrewClock was built for you.
Software houses
Developers on several client projects, billed by the hour in the client's currency, paid in your own. Profitability per client at a glance.
Digital & design agencies
Retainers with agreed monthly hours. Budget alerts before you overrun, invoices with the timesheet attached.
Consultancies & BPO teams
Mixed teams of salaried and hourly people, approvers per account, salary slips without a spreadsheet.
Teams of any size
From a five-person studio to a few hundred people across departments: accounting firms, support desks, remote teams, anyone who needs hours, leave and pay in one trusted place.
Before and after
What changes in the first month.
Hours are entered once. Approvals, payroll, invoices and reports all read the same approved data, so nothing is typed twice and nothing disagrees.
Everything in one app
From the first logged hour to the paid invoice.
Time, HR basics and billing in one place, so the owner, the managers and the team all look at the same numbers.
Timesheets
Day, week and list views. Copy last week, run a timer, mark work-from-home, submit the week in one click.
Approvals
Approvers per client or per person, a backup when someone is on leave, bulk approve, reject with a reason.
Leave / PTO
Leave types and yearly balances, half days, off days and public holidays skipped automatically.
Staff & HR records
Profiles, designation history, joining and leaving dates, documents such as ID copies and contracts, weekly off patterns.
Payroll & slips
Fixed monthly or hourly pay, pro-rated joiners, bonuses and deductions, locked months, PDF salary slips by email.
Invoicing
Invoices built from approved hours at each client's rate, with a timesheet annexure, PDF, payments and aging.
Reports
Timesheet, resource, client and profitability reports. Saved views, Excel, CSV and PDF export, monthly report emails.
Roles & security
Built-in and custom roles, two-factor sign-in, a full activity log with undo, daily backups, exports from every report.
Your brand
Your logo on the sidebar, salary slips and invoices, plus your own sign-in link for the team.
For the team
Logging hours takes a minute, not an evening.
Each person sees their own week: which client, what they did, how many hours. Drafts stay editable until the week is submitted; approved entries lock.
- Day, week and list views, with a running timer
- Copy last week, then adjust
- Work-from-home flag and ticket numbers
- Import old timesheets from CSV
For managers
Approve a whole week with one button.
Submitted hours arrive grouped by person and day. Approve everything, pick entries, or reject with a note the person sees right away.
- Approver per client or per person, owner as fallback
- Backup approver kicks in when the primary is on leave
- In-app, push and email notifications
- Missing-timesheet reminders every evening
Staff & HR
One record per person, from joining day to last day.
Designation and promotions, joining and leaving dates, phone and emergency contact, bank details for salary, ID and contract copies, weekly off pattern. New joiners complete their own profile from the invite link.
- Designation history with dates
- Documents kept private to the owner
- Full-time, part-time and contract staff
- Deactivate instead of delete: history stays
Leave / PTO
Balances everyone can trust.
Annual, sick, casual or your own types. Requests go to the right approver; off days and public holidays are never counted.
- Yearly balances per person
- Full and half days
- Upcoming leave on the owner's dashboard
- Approved leave excluded from missing-timesheet checks
Payroll
Month end from approved hours, with a slip for everyone.
Fixed salaries are pro-rated for joiners and leavers; hourly people are paid from approved hours at their cost rate. Add a bonus or a deduction, finalise, lock the month, send the slips.
- Fixed monthly and hourly pay side by side
- Adjustments with a label and an audit trail
- PDF salary slips, emailed in one click
- Each person sees their own pay so far this month
Invoicing
Bill clients from the hours you already approved.
Pick a client and a period; CrewClock groups approved hours by rate and builds the invoice, with a timesheet annexure your client can check line by line.
- Bill rates per client, with per-person overrides
- Any currency per client, independent of payroll
- PDF with annexure, email to the client
- Payments, partial payments and an aging report
Reports
Know which client actually makes money.
Revenue from bill rates, cost from salaries and cost rates, margin by client, person or month. Filter, save the view, export to Excel.
- Timesheet, resource, client and profitability reports
- Saved views and column choices per person
- Excel, CSV and PDF export
- Monthly report pack emailed automatically
Clients, roles and control
Set it up once. It runs itself.
Contacts, currency, payment terms, bill and cost rates with effective dates, monthly or project budgets that warn before they run out.
Owner, approver and team member built in. Add custom roles such as Finance or HR with exactly the permissions you choose.
Installs on the home screen, works at any screen size, sends push notifications for approvals and reminders.
Every change is logged with before and after values, and most can be undone with one click.
How we run our own firm on it
“We built CrewClock because our own team was losing hours every month to spreadsheets and reminders. Now our timesheets, leave, salary slips and client invoices come from one place, and we run it every single day.”
Founder, Dynamics Bridge · a Microsoft Dynamics 365 consultancy that runs its own timesheets, leave, payroll and client invoicing on CrewClock
Want to know how it is hosted and protected? Read the security page.
How it works
Three steps from sign-up to the first payroll run.
- 1
Start a trial
Fill in the short form. Your workspace is created on the spot and the sign-in link is in your inbox a moment later. 14 days, full access, no card.
- 2
Invite the team
Add clients and rates, invite people by email. Each person sets a password and completes a short profile. We help you load old data if you want.
- 3
Run the month
Hours come in daily, approvers approve, payroll and invoices are built from the same approved numbers.
Pricing
Simple plans by team size.
Every plan includes every feature. You only choose how many approvers and team members you need. Prices in USD; pay monthly or yearly by bank transfer.
Starter
Up to 10 people
USD, excluding any local taxes. About $4 per person per month.
- 1 owner (admin)
- 2 approvers
- 7 team members
- Built-in roles
- All features, unlimited clients and invoices
- 14-day free trial, no card
Team
Up to 20 people
USD, excluding any local taxes. About $4 per person per month.
- 1 owner (admin)
- 4 approvers
- 15 team members
- 1 custom role
- All features, unlimited clients and invoices
- 14-day free trial, no card
Business
Up to 50 people
USD, excluding any local taxes. About $3 per person per month.
- 1 owner (admin)
- 8 approvers
- 41 team members
- 2 custom roles
- All features, unlimited clients and invoices
- 14-day free trial, no card
- Owner
- The admin (Master). Sets up clients, rates, people and settings, sees everything. Every plan includes exactly one.
- Approver
- A manager who approves timesheets and leave for their people. Approvers can also log their own hours.
- Team member
- Logs hours, requests leave, checks in, and sees their own pay and documents.
- Custom roles
- Finance, HR or anything you define. A person in a custom role counts as an approver seat when the role can approve or manage, otherwise as a team member seat.
Need more seats, a yearly agreement or pricing in your own currency? Write to us, we set custom limits per company.
Billing questions, cancellation and what happens after the trial
Free trial
Your workspace, ready in a minute.
Tell us about your team. Your workspace is created immediately and the owner's sign-in link is emailed to you. We help you load clients and people if you want.
- 14 days, every feature, no card
- We set it up with you on a short call if you like
- Keep everything when you pick a plan
- Export your reports, invoices and slips if you don't
Prefer email? contact@dynamicsbridge.com
Authenticator app codes for any account.
Each company's data is isolated; nobody else can reach it.
Database and files, kept on and off the server. Hosted in the EU.
Every report, invoice and slip exports to Excel, CSV or PDF; a full workspace export is available on request.
Questions
Frequently asked
Is there a mobile app?
CrewClock is a web app that installs on a phone's home screen (Android and iPhone) and sends push notifications. Nothing to download from a store.
How much does it cost?
Plans start at $39 per month for a team of ten (one owner, two approvers, seven team members); yearly plans cost ten months. Every plan includes every feature. Regional pricing in your own currency is available on request.
Can we bring our old timesheets?
Yes. Export them to CSV and import per person, or send us the sheet and we load it for you during setup.
Who can see salaries?
Only roles you allow. By default the owner sees everything, approvers see hours and leave for their people, and each person sees only their own pay.
Is it a full HR system?
It covers what a small team needs day to day: staff records, documents, leave, holidays, designations, salary slips and roles. It does not do recruitment or performance reviews.
Do you support multiple currencies?
Yes. Each client has its own currency and rates; salaries are in your own currency. Reports show totals per currency.
How do we pay, and can we cancel?
By bank transfer against a monthly or yearly invoice. Cancel at any time; the plan runs to the end of the paid period and fees already paid are not refunded, as set out in the Terms.
What happens after the trial?
Pick a plan and pay by bank transfer. Your data and settings stay exactly as they are. If you stop, every report, invoice and slip exports to Excel, CSV or PDF, and a full workspace export is available on request.
Who owns the data?
You do. Everything your team enters belongs to your organisation. We never sell it, use it for advertising or share it with other customers, and we delete the workspace permanently when the owner asks.
Where is our data stored, and is it backed up?
On servers in the European Union (Helsinki, Finland), encrypted in transit. The database and uploaded files are backed up daily, kept 14 days on the server and up to 30 days off-site. Each company's workspace is isolated from every other.
Is attendance included?
Yes, as a switch per company. It is off until you ask for it, so teams that only need timesheets do not see an extra module. Turning it on is free and takes us a few minutes.
Does it integrate with other tools?
Not yet, apart from CSV import of old timesheets and Excel, CSV and PDF exports from every report. Tell us which tool you need; integrations are built with customers.
Where is support, and when?
By email, answered within one working day, Monday to Friday, 09:00–18:00 UTC+5 (04:00–13:00 UTC). Dynamics Bridge is a small team, so you talk to the people who build the product.
How safe is sign-in?
Passwords are stored as one-way hashes, two-factor sign-in with an authenticator app is available for every account, sessions can be reviewed and ended, and every change in the workspace is logged with before and after values.
Something else? Contact us, we reply within one working day.
Ready to stop chasing timesheets?
See the demo now, or start a trial and your workspace is ready in a minute.